Export Documentation Suite

Generate professional Proforma Invoices, Commercial Invoices, Packing Lists & combined Invoice-cum-Packing Lists for Sea, Air, Road, Rail & Courier consignments. Auto-calculates totals, amount-in-words (Indian numbering), and CIF/FOB splits. Free tool for Indian exporters.

Fill in the fields below — totals, amount in words and CIF/FOB splits update automatically.

Exporter
Regulatory Declarations
Bank Details (Optional)
Consignee / Buyer
References & Terms
Transport Details
Cargo / Line Items
Freight, Insurance & Charges

Download PDF saves your document directly as a sharp, print-ready PDF — exactly what you see in this preview. Everything runs in your browser; your data is never uploaded.

PROFORMA INVOICE
Exporter
IEC:
PAN: | GSTIN:
LUT:
AD Code:
Insurance Policy:
Invoice No
Date
Buyer PO No
Other Ref
Payment Terms
Incoterms
Consignee (Buyer)
Receiver
Notify Party
Country of Origin
Port of Loading
Port of Discharge
Final Destination
Country of Destination
Declaration

We declare that this invoice shows actual price of goods described and that all particulars are true and correct. Goods are of Indian origin.

For Exporter
Authorized Signatory
Fit Page 1 of 1

Signature tip: After your final invoice, packing list or combined document is generated, stamp your signature on it free with the PDF Signature Pad — draw, upload or type your signature and place it exactly where it is needed before sending the PDF.

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What is Export Documentation Suite

Export documentation is backbone of every international trade transaction. For Indian exporters, generating accurate documents is regulatory requirement under FEMA, GST, and Customs Act. Every shipping bill filed through ICEGATE must be supported by commercial invoice, packing list, and transport documents.

Frequently Asked Questions

What is proforma invoice?

Proforma invoice is preliminary bill of sale sent to buyers before shipment. In Indian exports, it is used for buyer approval and opening Letters of Credit.

Difference between proforma and commercial invoice?

Proforma invoice is pre-shipment document for buyer confirmation. Commercial invoice is the actual commercial document used for customs clearance and EDPMS filing.

What is proforma invoice in export shipping?

Proforma invoice is preliminary bill of sale sent to buyers before shipment. In Indian exports, it is used for buyer approval, opening Letters of Credit, obtaining IEC-based permissions, and advance payment verification under FEMA regulations.

What is difference between proforma invoice and commercial invoice?

Proforma invoice is pre-shipment document used for buyer confirmation and LC opening. Commercial invoice is the actual commercial document issued after goods are shipped, used for customs clearance, EDPMS filing, and foreign exchange realisation.

Is GSTIN mandatory on export invoices?

GSTIN is mandatory on commercial invoices for GST-registered exporters. Exports under LUT are exempt from IGST. If you file LUT, your invoice should mention LUT ARN number instead of collecting IGST.

What is CIF and FOB in export invoices?

CIF stands for Cost, Insurance and Freight. FOB stands for Free On Board. FOB value is base export value, while CIF includes additional freight and insurance charges. Both are Incoterms 2020 terms.

Do I need packing list for export shipments?

Yes, packing list is essential for all export shipments. It details contents, dimensions, weight, and packaging marks of each package. CBM calculations in packing list help determine freight charges.

What is invoice-cum-packing list?

Invoice-cum-packing list is combined document that serves as both commercial invoice and packing list on single sheet. Commonly used for road, truck, and smaller consignments.

Can I generate export documents without accounting software?

Yes, this free Export Documentation Suite lets you generate professional proforma invoices, commercial invoices, packing lists, and combined documents without any paid software.

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